Core Courses

• None

Elective Courses

• None

Mandatory

Suggested

Introduction to Real Estate Lease Administration and Management

• Importance of Lease Administration
• Definitions and Principles of Real Property Ownership
• Real Estate Leases vs. Other Types of Contracts
• Roles and Responsibilities in Lease Administration
• Historical Perspective
• GSA Lease Reform
• Phases of Lease Administration
• Summary

Elements of a Real Estate Contract

• Legal Categories of Contracts
• Elements that Create a Valid Express Contract
• Satisfying Contract Elements in the Award of Leases
• Satisfying Contract Elements in Lease Administration Transactions
• Summary

Purpose and Application of the General Clauses in Lease Administration

• GSA Template 3517B, General Clauses
• Clauses for Small and SLAT Leases
• Summary
• Exercise: General Clauses

Postaward Activities Leading up to Occupancy

• Lease Execution and Document Distribution
• Tenant Improvement Process
• Kickoff Meeting
• Construction of Tenant Improvements
• Dealing with Changes
• Revisions to the Construction Schedule
• Coordinating the Involvement of Government Vendors
• Acceptance Inspection
• Postaward Activities Leading to Occupancy for Small Leases
• Postaward Activities Leading to Occupancy for SLAT Leases
• Summary

Determination of Substantial Completion and Activities at the Time of Occupancy

• Fundamentals of Substantial Completion
• Separate Testing and Verification
• Measuring the Completed Space
• Coordination of Activities to Move into New Space
• Utilities Paid Directly by the Government
• Resolution of Debits and Credits for Buildout
• Lease Modifications for Actual Effective Date and Measurement
• Following Up on Punch List Items after Substantial Completion
• Establishing the Post-Occupancy Relationship with the Lessor
• Documents the Lessor may Request after Occupancy
• Summary

Lease Administration Actions after Occupancy within the Scope of the Contract

• System for Award Management
• Changes in Payment
• Change to the Lessor Ownership
• Rent Payment Issues
• Estoppel Certificates—Statement of Lease
• Assignment of Claims
• Periodic Inspections and Monitoring the Lessor's Performance
• Resolving Nonperformance under Clause 10
• Damage to the Premises by Fire or Other Casualty
• Separate Payments for Utilities
• Summary
• Exercise: Default in Delivery Clause Case Study
• Exercise: Default? Case Study

Rent Adjustments

• Operating Costs Adjustments
• Real Estate Tax Adjustment Paragraphs
• Administering Leases with Stepped Rents
• Summary

Alterations and Repairs in Leased Space

• Overview
• Specifications for Alterations
• Acquisition Plan
• Independent Government Cost Estimate
• Negotiation and Award
• Administration of Alteration Projects
• Monitoring Performance
• Final Inspection
• Acceptance
• Government-Furnished Property
• Building Codes and Local Requirements
• Documentation
• Summary

Miscellaneous Lease Administration Actions after Occupancy

• Expanding the Square Footage After Award
• Reducing the Square Footage
• Negotiating Extensions of the Lease Ending Date
• Administering Leases in Holdover Status
• Exercising Termination Notices Included in the Lease
• Negotiating Early Termination When There is No Termination Notice in the Contract
• Succeeding/Superseding Lease
• Exercising Renewal Options in Leases
• Actions When Moving Out of Expired or Terminated Leases
• Summary
• Exercise: Constructive Eviction? Case Study
• Exercise: Exercising a Renewal Option Case Study

Formal Legal Issues in Lease Administration

• Lessor Default
• Lessor Bankruptcy
• Foreclosure on the Property by a Mortgagee
• Claims and Disputes
• Lease Condemnation
• Summary

Documentation, Closeout, and Settlement

• Recordkeeping and Lease Files
• Closeout and Settlement
• Summary